Please note that in all of our documentation, words importing the singular include the plural and vice versa, and words importing a gender include every gender.
You can also find our key documents through searching our Documents Bank.
Key Operational Documents
Standing Orders
Standing Orders are the written rules of a local Council. They are used to confirm a Council's internal organisational, administrative and procurement procedures and procedural matters for meetings. They are not the same as the policies of a Council but they may refer to them.
Code of Conduct
Elected members are required to consider all matters with an open mind, in an open and transparent process free from an interest. The Herstmonceux Parish Council Code of Conduct, reflects its statutory requirement to promote and maintain these high standards of conduct as required by the Localism Act 2011.
The Code applies whenever members are acting as a Councillor or the public perceive them to be acting as a Councillor. When Councillors sign their Declaration of Acceptance of Office, theyundertake to observe the Code and uphold the 7 (Nolan) Principles of Public Life.
Finance and Business Planning Documents
Herstmonceux Parish Council Financial Regulations
The financial regulations are an essential tool for local councils of all sizes. They set out the framework within which the council ensures responsible and sustainable management of the council's finances.
The financial regulations are part of a package of support that local councils receive through membership of NALC and county associations; the guidance's and tools are written by experts in the local council sector to help local councils keep up-to-date with legislation and best practice.
Risk Management Scheme
The Parish Council's Business Risk Management Scheme offers a systematic general examination of working conditions, workplace activities and environmental factors that will enable Herstmonceux Parish Council to identify potential risks it may face and offers all practical steps to reduce or eliminate the risks, insofar as is practically possible, whilst accepting that some risks can never be fully eliminated. This Risk Management Scheme will be updated and re-adopted at least annually, or sooner when a new risk may be identified.
Strategic Planning
Business Plan
Herstmonceux Parish Council Business Plan 2022 - 2025 (PDF, 323 Kb)
Herstmonceux Parish Council's Business Plan is a working document that reflects local priorities for growth and development, to given direction to council activities for the foreseeable future, and beyond.
The Council works hard to ensure that public facilities and services are maintained and improved. Council know that some of these improvements can be realised from the income raised by our District Authority through Community Infrastructure Levy (CIL) funding which is charged against housing development. For this reason, the Council have developed their 3-Year operational Business Plan to achieve, in stages, the identified priorities of the Adopted Herstmonceux Parish Neighbourhood Plan. This plan ensures that development and maintenance of local infrastructure / services / amenities are delivered in a timely manner and in accordance with availability of Parish funds.
This document provides up to date information to inform the electorate what to expect from the Parish Council and give them confidence in seeing that their Parish is being managed in an efficient, forward-thinking and effective way.
Business Plan 2023-2025 Monitoring Outcomes (Excel Spreadsheet, 29 Kb)
An excel workbook.
The Working Document to the Business Plan, details progress and outcomes on Business Plan objectives
Policies
HPC CCTV Policy (PDF, 101 Kb)
The formally agreed process and procedures for the provision and monitoring management of the Parish CCTV cameras that Herstmonceux Parish Council and their staff abide by.
HPC Child Protection and Vulnerable Persons Policy (PDF, 160 Kb)
The formally agreed safeguarding rules and procedures that Herstmonceux Parish Council abide by.
HPC Communications Policy (PDF, 264 Kb)
The formally agreed communications rules and procedures that Herstmonceux Parish Council abide by.
HPC Complaints Policy and Procedure (PDF, 133 Kb)
The formally agreed procedures that Herstmonceux Parish Council staff and members abide by when dealing with complaints.
HPC Co-Option Policy (PDF, 150 Kb)
The formally agreed procedures for Co-Opting of new Councillors that Herstmonceux Parish Council abide by.
HPC Confidential Reporting (Whistleblowing) Policy (PDF, 139 Kb)
The formally agreed confidential reporting procedures that Herstmonceux Parish Council staff and members abide by.
Dignity at Work Policy (PDF, 160 Kb)
The formally agreed process and procedures for dealing with Dignity at Work, that Herstmonceux Parish Council and their staff abide by.
See also Code of Conduct and Civility and Respect pledge
HPC Employment Suite Of Policies (PDF, 308 Kb)
HPC Employment Suite of Policies
Annual Leave Policy
Disciplinary and Grievance Policy
Equality of Opportunity Policy
Expenses Policy
Health and Safety Policy inc RIDDOR reporting
Lone Worker Policy
Sickness Absence Policy
Training and Development
Gifts and Hospitality Policy (PDF, 121 Kb)
The formally agreed process and procedures for dealing with gifts and hospitality, that Herstmonceux Parish Council and their staff abide by.
Also reference the Council's Code of Conduct
Please also see our Civility and Respect Pledge and associated documents
Herstmonceux Parish Council Grant Giving
Herstmonceux Parish Council consider Grant applications from both local and nationwide organisations that are deemed to be 'beneficial to the parish or to its residents'.
Please access the Grant Giving page for further information and the application forms by clicking on the 'Grant Policy and Forms' link below