Emergency action check listIntroduction, Aims & ObjectivesEmergency Control PointCommunications
Telephone & radio
Volunteers & ResourcesActivation of plan & actionsAdvice to volunteersGeneral InformationEmergency Contact number


Community Emergency Plan

Emergency Action Check List

Initial Actions

Helpers are not placed at risk.
Casualties not moved unless in further danger.
Uninjured and “walking wounded” moved away from scene.
Call for First Aid materials.

Secondary Actions

Closing Actions

For detailed advice & information refer to the Emergency Plan & the Emergency Services.

1. Introduction

In the event of a major incident the East Sussex emergency services will undertake their usual roles and responses. Individuals also have a responsibility to ensure their homes and families are safeguarded to the best of their ability. The Herstmonceux Parish Council recognises that it is in a position to prepare information and to encourage a community response to assist and support the emergency services and individuals.

2. Aim

In the event of a crisis or emergency, to identify and mobilise local resources to assist the emergency services or to provide local self-help in the event that emergency service response is significantly delayed or reduced.

3. Objectives

3.1  To prepare and maintain a plan, including relevant local volunteers and resources.
3.2   Advise key organisations and residents that this local plan exists.
3.3   In the event a crisis requires local assistance, to: -
- Establish Emergency Control Point
- Establish contact with emergency services and accurately report the incident.
- Take action to support emergency service requests.
- Coordinate and maintain contact with any local volunteers or resources involved.

4. Emergency control point.

4.1  The nominated emergency control point for incidents is the Parish Clerks Office, Herstmonceux Village Hall. Here is held the master copy of the Parish Emergency Procedures and the list of people, resources and telephone numbers.  However, for a localised incident it may be desirable for better communication and to monitor events to establish the control point nearer the scene, but out of any danger. The control point should be sheltered, easily identifiable, have telephone communication and good vehicular access. The control point location and any subsequent change of location must be notified to the emergency services and directions to the new location posted at the vacated site.

4.2  To access the Village Hall and the Clerks Office see the Parish Council emergency contact list.

5. Communications – Telephone & radio.

5.1 Usually fixed and mobile telephone systems will suffice. Useful telephone numbers are listed in the appendices.

5.2 At times of severe weather or major emergency the telephone infrastructure may be damaged, services suspended or overwhelmed by calls. The Parish Council has been issued with a VHF radio as part of the Wealden Emergency Radio Network. The list of Parish Councillors identifies those trained to use the radio equipment. Details of the Wealden Parish Emergency Groups and radio procedures to be used are in the contacts list .

6. Local Volunteers & Resources.

6.1       The Parish Council has circulated an invitation to individuals and organisations seeking support and their agreement to inclusion in this plan. The responses and the resources that may be available are listed at Appendix B.

6.2       The contents of Appendix B will be updated each year by the Parish Council and the data contained will only be used for the purposes of supporting this plan.

7. Activation of the plan and actions

7.1       The emergency procedures and control point can be commenced by a member of the Parish Council or other authorised person on receipt of a request from the emergency services or a responsible member of the community advising of an emergency situation. The Councillor or authorised person starting the process will be responsible for progressing the plan and local response proportionate to the nature of the incident.

7.2       Obtain access to the Parish Clerks Office, at the Village Hall and locate the Emergency Procedures file in the Clerks filing cabinet.

7.3       Use 999 to notify the emergency services of the nature of the incident and the establishment of the Control Point. Thereafter, unless reporting further emergency incidents, use telephone numbers: -

POLICE 0845 6070999 FIRE 0845 1308855 or 01323 462000                  
AMBULANCE 01273 402114

or numbers as advised by the emergency service. Do not assume that the emergency services have been informed of the nature of the emergency or the establishment of the control point unless a note is recorded in the incident recording log.

7.4       Commence a record of events in the message log together with any reference number allocated by the emergency services. Record all messages, events, names of people called to assist, actions to be taken together with the time of each. The message log is in the Emergency Procedures file.

7.5       Determine whether the Control Point will remain at the Village Hall or at a location more convenient to the incident. Ensure that the Control Point is manned.

7.6       If the emergency services are in attendance respond to their requests for assistance and resources where appropriate. The emergency services remain in control of the incident.

7.7       Identify relevant local assistance. Involve the organisers and those attending any event that may have given rise to the incident. Use the list of resources, facilities and volunteers at Appendix B. In particular, ask for contribution of First Aid kits and materials where this is relevant and can relieve immediate need. Plan to call relief volunteers if the incident is likely to extend beyond 4 hours.

7.8       Seek local First Aid Assistance. Non-injured and “walking wounded” should be taken to a safe, sheltered area. Seriously injured or unconscious casualties should not be moved unless they are in danger of further injury from the continuing hazard or emergency and in any event seek expert help and treatment.

7.9       Keep volunteers at a safe distance from any continuing hazard and stop the public returning to the hazardous area.

7.10     All persons contacted to assist are to be advised in the following terms.
“This is to inform you of …(describe the incident) and that local volunteer assistance is being sought to...(describe).  The Parish Council has no authority to compel you and any service you offer is entirely at your own risk. The emergency services, when available, will be in control of the incident and you must not assume any power or authority other than that of a responsible citizen. You should not undertake any task without your own consideration of the risks and implications for yourself and others, nor use any equipment for which you are not trained and competent in its operation.”

7.11     Consider the relevance of contacting Wartling Parish Council and Bodle Street residents to warn of the incident or seek mutual assistance.

7.12     Inform the Village Hall Booking Clerk or Hall Committee that the emergency control point has been activated and that, depending on the nature of the incident, the emergency services, local authority or parish council may request the urgent use of part or all of the Village Hall as place of safety or refuge.

7.13     If the incident is prolonged the emergency services and volunteers will require a location indoors for rest and refreshment. Refer to the list of premises at Appendix B and liaise with the Emergency Services Incident Officer as to suitability according to the circumstances of the incident.

7.14     At conclusion of the incident ensure all persons called to assist are accounted for and aware the incident is closed. Retain all message logs and notes for any future enquiry or report. Inform emergency services of closure of control point.

7.15     In the event that any volunteer is involved in a traumatic or dangerous part of the incident, ensure that their details are passed to the emergency services officer in charge. This is so any relevant advice or support may be offered.

8. General Information.

8.1       The emergency procedures folder contains an Ordnance Survey map of the parish.
The O/S grid Map reference for the Village Hall is 50˚53.3’North   0˚19.2’East.

8.2       The Wealden District Council pre-planned refuge/evacuation centre is the Lagoon Sports Centre, Hailsham. The nature of or the localised impact of the emergency may determine that Herstmonceux Village Hall or premises listed at Appendix B are also options.

8.3       The establishment of this plan is to identify basic emergency advice and assistance. It does not confer on any individual or organisation any powers to act in a particular way towards persons or property. The Parish Council, by establishing this plan does not commit itself to underwrite any costs incurred or to take responsibility for the actions of individuals acting in response to an emergency situation.

Emergency contact numbers.

In first instance, when reporting an emergency use 999 and ask for services required.Thereafter, unless the emergency services direct otherwise, use: -

POLICE 0845 6070999
FIRE 0845 1308855 or 01323 462000
AMBULANCE 01273 402114 or 01273 489444

Wealden District Council

01323 443322 (out of hours - Lifeline) 01323 41005

Emergency Planning Officer:

John Wood
Emergency Planning & Business Continuity Officer
Wealden District Council
Vicarage Lane
BN27 2AX
Tel: 01323 443552
Mobile: 07985 811902
Fax: 01323 443199

Herstmonceux Parish Council.

Village Hall,
Hailsham Road,
01323 833312             email:

Parish Clerk click here

Chairman Parish Council click here
Parish Councillors list click here

Village Hall

Chairman: Bryan Naish
Cobwebs, 29 Pippin Close, Orchard View, Windmill Hill, East Sussex BN27 4TU 01323 833747

Village Hall Booking Clerk: Rhys Clatworthy, 4 Chestnut Close, Herstmonceux.
Tel: 01323 833022
 Mob:  07751 519937

Points of contact adjoining parishes:
Wartling Parish:

Parish Clerk
Mr. G. Bower, Somerdale, Lower Street, Ninfield 01424 892907.
Emergency Planning Co-ordinator
Mr.Keith Stevens, Champneys Farm, Boreham Street, BN27 1RU.    
Tel: 01323 832864
Village Hall: Mr. & Mrs G. Martin, Bulls Head, Boreham Street.
Tel: 01323 833775

Warbleton Parish Council (includes Bodle Street)

Parish Clerk, Mr. J. Leeves, 4 Berners Courtyard, Berners Hill, Flimwell, East Sussex, TN5 7NH. ' 01580 879744
Emergency Planning Co-ordinator, Mr. M Richards, The Platts, Bodle Street Green 
Tel: 01323 832336.
Bodle Street Village Hall: Mr. G. Holt, Toll Farm, Bodle Street Green,
01323 833343
Booking Clerk: Mrs. Ros Jenner
01323 832062.


Utilities, Agencies & Services:

East Sussex County Council 01273 481000
Electricity: EDF 24 hr 0800 783 8866
Gas (No supply in Parish)  
Southern Water 0845 278 0845
South East Water  
Environment Agency 0800 807060
Floodline 0645 988 1188
Customer service line 08708 506506


Eastbourne DGH 01323 417400
Conquest Hastings  01424 755255
Bexhill  01424 755255


08457 909090

Veterinary Services:

High Croft, Hailsham 01323 841666
Senlac, Battle 01424 772148

Local radio:

Southern FM 102.4 -103.5 FM
BBC Southern Counties 104 – 104.8 FM

Met Office weather forecast and weather flash. & local radio

For details of Herstmonceux local volunteers and  resources see Appendix B which is retained on the master file in the office of the Parish Clerk and held by all Parish Councillors.